Electronic Payments Module (E-Pay)

With this module, you can pay vendors electronically, eliminating the need for printed checks.  As vendors elect to receive electronic payments, payments can be made via Automated Clearing House (ACH) transactions or through Paymode-X.  This eliminates check fraud, saves on postage and mail processing labor, and the vendors receive their payments more quickly. Each pay cycle, a program is run to create a file to be sent to your bank.  This process is very similar to payroll direct deposit.

Open Payables Processing Module

As minimum purchase amounts have been increased for purchases requiring a purchase order, there are more invoices that are not paid through the Purchase Order Payment Processing system.  This means more invoices must be manually entered through the Cash Disbursements system.  This often leads to multiple payments to vendors who have submitted multiple invoices through the payment cycle.

The Open Payable module enables the entry of each invoice as it is received, spreading the data entry over the processing period.  At the end of each payment cycle, the Post Open Payables to Claims program is run to gather the open payable transactions, combine them by Fund and Vendor, then automatically create Cash Disbursement transactions, much like the Purchase Order Payment processing module.  This streamlines the process and reduces the number of checks to be printed.

​